Minutes of the 16 th meeting of the Shivalik Development Board held on 27-3-2006 under the Chairmanship of Shri Bhupinder Singh Hooda, Hon'ble Chief Minister, Haryana.

Item No. 1: - Confirmation of minutes of the last meeting held on 15 th November, 2004.

The house confirmed the same and decided that at least two meetings of Shivalik Development Board should be held in a year.

Item No. 2: - Action taken report on the decisions of the last meeting.

The house noted the action taken report on the decisions of the last meeting and suggested to take suitable action in respect of the following: -

•  Tourist Complex at Morni : - F.C. Tourism proposed to take over the building for setting up of Hotel Management Institute at Morni. However, he asked for adequate drinking water supply to be made available for the institute. It was decided that the matter may be sorted out in consultation with Public Health Deptt. on an urgent basis.

•  PHC, Hangola : - Construction work of this building should be started at the earliest. The Financial Commissioner & Principal Secretary to the Govt. Haryana, PWD (B&R) assured that tender would be floated within one week.

•  Electrification of Dhanis : - The work for electrification of 45 and other remaining 149 dhanis should be accelerated.

•  Filling up of vacancies : - The Education Deptt. should frame a policy to fill up the vacant posts in Shivalik area on the pattern of Mewat Development Board.

•  Externally Aided Project : - The house suggested to follow up with other multi-lateral donor agencies for obtaining external aid.

Item No. 3: - Review of progress of works for the year 2004-05.

The house was apprised of the progress of works undertaken during the year 2004-05. The house noted the status report.

Item No. 4: - Approval of Annual Action Plan for the year 2005-06.

The house approved the Annual Action Plan for the year 2005-06 amounting to Rs. 2341.74 lacs and sanctioned the budget amounting to Rs. 1500.00 lacs for the year 2006-07. It was decided that town/urban areas (such as Panchkula) should not be covered and the funds should only be utilised for the integrated development of rural areas of the Shivalik region. The house also decided that soil conservation and water harvesting structures such as small dams in Shivalik area should be identified by Shivalik Development Agency which would be constructed by the Irrigation Deptt.

Item No. 5: - Review of progress of works for the year 2005-06.

The house was apprised of the progress of works undertaken during the year 2005-06. The house noted the status.

Item No. 6: - Provision of staff for the office of the SDA.

The house approved the proposal to fill up the vacant posts and technical staff from the concerned departments on deputation basis.

Item No. 7: - Follow up action on the C&AG report for the period 1999-2000 to 2003-2004.

The house was apprised of the observations of the C&AG report for the period 1999-2000 to 2003-04. The house suggested that a perspective plan should be prepared for a period of 5 to 10 years and all aspects should be taken into consideration for the overall development of the area with focus on raising the living standards of the people. The comprehensive plan should lay emphasis on education, income generating activities, horticulture, water harvesting structures, agriculture and mobile health clinics for the inaccessible areas. This exercise should be completed within a period of three months by involving line departments/experts which may be outsourced, if required.

Item No. 8: - Any other item with the permission of the chair.

The meeting ended with a vote of thanks to the chair.

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Minutes of the Governing Body meeting of the Shivalik Development Agency Ambala held on 20 th Nov., 2006 under the Chairmanship of Dr. Mahavir Singh, IAS, Commissioner Ambala Division-cum-Chairman Shivalik Development Agency, Ambala.

The list of participants who attended the meeting is enclosed.

Item No. 1: Confirmation of proceedings of last meeting:

The house confirmed the minutes of the last meeting.

Item No. 2: Follow up action on the decision of the last meeting of the Agency/Board.

•  Building Complex at Morni: Issue of adequate drinking water supply for the complex has been resolved by the Public Health Deptt. Accordingly, Ld. Chairman wrote a D.O. letter to Commissioner & Secretary to Govt. of Haryana, Tourism Deptt. Chandigarh dated 14-11-2006 in continuation of his earlier D.O. dated 6-5-2006 for taking over the building at Morni for the purpose of setting up of a Hotel Management Institute on an urgent basis. Sh. A.L. Dua, SDE, representative of Tourism Deptt., Haryana assured the house that he would take up the matter with higher authorities of the Deptt. in order to expedite the matter.

•  Status of Deep Irrigation Tubewells/ Drinking Water Tubewells: Chairman discussed the progress of tubewells at length and expressed concern over the slow progress. SE (PH) was directed to expedite the progress and also to take over those tubewells which have been dug by SDA. The matter of providing electric connection to tubewells was discussed and CE, HVPN assured the house that connections to SDA tubewells will be provided on priority basis within a fortnight.

Item No. 3: Review of other ongoing programs:

•  Present status of Project: Taking a serious note on the poor performance of the Departments i.e. XEN PWD(B&R) Chandigarh, XEN Water Services Division Ambala, DFO Pinjore, ASCO Panchkula, ASCO Naraingarh, the Chairman directed the officers to expedite the progress so that request could be made to the Govt. for getting additional funds like previous year.

•  Issue of construction of Irrigation Kools: The House approved the stone masonary work for irrigation kools. It was decided that the money for kools should go directly to Panchayats and monitoring should be done by the XEN (PR) Panchkula.

•  Construction of building for PHC Hangola: The representative of XEN, Const. Divn. Hr., PWD(B&R) Branch, Chandigarh apprised the house that the work order for construction of Primary Health Centre, Hangola had been allotted and the work of the boundary wall is in progress. Similarly, for construction of jeepable road path from Berghati to Dhamsu in Panchkula Distt. Tender has been called for 6-12-2006. The Chairman expressed his concern for the delay and directed the Department to expedite the progress.

•  Expenditure Status: Keeping in view the low percentage utilization of funds which is 38% in Panchkula, 56% in Yamunanagar and 41% in Ambala, the Chairman showed his dissatisfaction and directed all the officials to ensure that progress in SDA projects.

Item No. 4: Special Component Plan (SCP) : It was informed that Govt. has earmarked 20% of the total allocation of funds to be utilized under SC component and accordingly Rs. 160.00 lacs of the total allocation of 800.00 lacs for 2006-07 has to be spent for SC community. Accordingly, 5 Rural Hatts, 5 Delivery Huts and 10 Aanganwadi centres for each district for villages having more than 70% SC population was approved. Similarly, 5 ponds in each district will be leased for 10 years to SC families through reserve price for encouraging non-farm activity to augment their income. Similarly, distribution of solar cookers and solar lanterns to SC families was also approved.

The Chairman invited views of the house for covering the SC families under Health Insurance Scheme.

Item No. 5: Miscellaneous Issues :

•  Monitoring & Documentation of works: The ADC-cum-CEO, Shivalik Development Agency, Ambala apprised the house that monitoring of works should be strengthened by SDA to ensure timely execution of projects and to bring efficiency in the implementation process. For this purpose, all executing agencies were directed to install prominent sign boards depicting the details of project.

•  ADI : - A power point presentation was made by M/s Alternatives Development Initiatives who have prepared a vision document for long term strategy for SDA to enable it to achieve it's goals in a programmatic manner.

•  Cataloguing of work should be undertaken at each development stage to ensure that documentation is properly undertaken. Proper guidelines regarding display of sign-boards etc. have already been circulated to all the implementing agencies on 7-9-2006. ADC-cum-CEO SDA Ambala stressed that all executing agencies should allocate/invite tender for the entire amount for which administrative approval has been granted. This is to ensure continuity in work and saving precious time.

•  Taking over of drinking water tubewells: Chairman asked the SE (PH) Ambala Circle to take over the drinking water tubewells drilled through SDA/Panchayati Raj of the respective district so that the same could be used for supply of drinking water to the people.

•  As it was observed that many tubewells are lying uncommissioned due to delay in providing electric connections. SDA Ambala has already requested SE, Operation circle, UHBVN Ambala & Yamunanagar on 13-10-2006 to issue electric connections to these tubewells.

Er. M.K. Aggarwal, Chief Engineer, UHBVN, Panchkula informed the house that he will issue necessary instructions to his officers to clear all the electric connections of tubewells with in a week's time.

•  The Chairman asked the Additional Deputy Commissioners of Ambala, Panchkula & Yamunanagar to submit the verification report by monitoring committee of water harvesting structures and irrigation & drinking water tubewells latest by 30-11-2006.

Any other Item with the permission of the Chairman:

No. SDA-2006/ Dated: 4-12-2006

A copy is forwarded to all the concerned/members for kind information & necessary action.

Additional Deputy Commissioner-cum-

Chief Executive Officer

Shivalik Development Agency,

Ambala

SUPPLEMENTARY AGENDA:

(i) In order to facilitate the official work the house approved the purchase of a Generator Set.

(ii) The house approved Rs. 105.00 lacs earmarked for ITI Bitna at Kalka for setting up of a wing for SC students under the SCP.

The meeting ended with a vote of thanks to the Chair.